Accessible Web Content

Write accurate but concise alt text.

• Alt text should describe the most relevant parts of an image.
   
  • Ask yourself:
     
    • What’s the most valuable things to know about the image?
       
    • What does the image communicate?
       
    • What are the parts you need to describe to get your point across to a reader?
       
• Be concise: describe the image with roughly 20 words.

Use headings to give pages a logical and systemic structure.

• H1 for page titles
   
• H2 for sections
   
• H3 to H5 for subsections

Link text should tell the user where the link will take them.

• Avoid using language like "Click here" for link text.

Use bulleted or numbered lists when describing a series of items.

• This means avoiding tables whenever possible.
   
• Tables are not completely prohibited
   
  • if you have any questions about using tables on a web page, please reach out ASC Web Services.

Keep your paragraphs short.

• Paragraphs should be from 1 to 3 sentences.
   
• Shortened paragraphs make it easier for users to skim the page and easily find the information they're looking for.

Descriptive transcripts are full text versions of all a video's speech and important audio and visual information.

Accessible Transcripts

For a transcript to be accessible, it must:

• Identify all the speakers in a video
   
• Indicate when a speaker changes in a video
   
• Have precise spelling and punctuation
   
• Describe when important contextual events occur
   
  • Example: a description of a crowd clapping would look like "[crowd applauds]".
     

What media requires transcripts?

The only media that require transcripts are:

• Audio-only content (like podcasts)
   
• Videos with important information that isn't spoken AND an audio description is unavailable

Transcripts aren't necessary for videos where all information is conveyed by spoken language, though we encourage providing them if you'd like to.

However, all videos require captions to meet Ohio State's accessibility policy.

Method 1: Accordions

Add an accordion with the transcript text below the media.

Method 2: Embed the Transcript to Page

Attach a text file below the audio file.

• We recommend using file formats such as .txt, .docx, or .rtf for your transcript.
• .txt files have an advantage over other formats because it can open inside a user's browser.

Manually Uploading Caption Files

1. Login to Mediasite and select a video
    
2. Click "Edit Details" in the right-hand menu
    
3. Select the "Delivery" tab under the video
    
4. Check the "Audio Transcriptions" box
    
5. Choose the "Manually Upload an Audio Caption File" option
    
6. Click "Select File" and upload your caption file
    
   1. Supported file formats: .VTT, .SRT, .SAMI, .DFXP
       
7. Select the language for the captions
    
8. Click "Save" once you're finished

Automatically Uploading Caption Files

1. Login to Mediasite and select a video
    
2. Click "Edit Details" in the right-hand menu
    
3. Select the "Delivery" tab under the video
    
4. Check the "Audio Transcriptions" box
    
5. Select "Choose a Provider for Captioning"
    
6. Choose a provider from the menu
    
7. Click "Save" once you're finished

Step 1: Find the “Video Subtitles” Page

1. Login to YouTube Studio
    
2. Click "Subtitles" in the left-hand menu
    
3. Choose the video you want to add subtitles to from the list
    
4. Click "ADD LANGUAGE" and pick a language from the pop-up menu
    
5. Under the "Subtitles" column, hover over and click the dash (if empty) or the publishing date

Step 2: Choose How To Add the Captions

Upload a File

1. Click "Upload file"
    
2. Choose either "With timing" or "Without timing," then select "Continue"
    
3. Choose which supported file to upload
    
   1. Supported file formats: .SRT, .SBV, .SUB, .MPSUB, .LRC, .CAP
       
4. Click "Save" to finish 

Auto-Sync

1. Select "Auto-sync"
    
2. Enter the words in the video or upload a transcript file
    
3. Click "Edit" and select "Save and Close"

Type Manually

1. Click "Type manually"
    
2. Enter your captions or subtitles while the video plays
    
3. Select "Publish"

Auto-Translate

YouTube can automatically create captions for your videos. If automatic captions are available, YouTube will publish them on the video

However, we suggest using OneDrive for its accurate automatic captioning.